Dear DPS Leaders and Managers,
DPS is excited to announce the transition of all functions on Infor HR and Lawson to the cloud-based software, Oracle. To ensure a complete and seamless transition, some Human Resources and Payroll tasks will be temporarily unavailable to DPS employees in Infor HR in November and December, dates and details are outlined below.
To ensure we are launching with accurate data, cutoff dates will be implemented for Human Resources and Payroll procedures. We anticipate standard operations to resume in December and appreciate your patience and understanding as we work to make this as seamless of a transition as possible.
Important Information
Some Human Resources and Payroll procedures will be offline during the transition from Nov. 27-Dec. 15.
The last day for all employees to transact in Infor HR is Nov. 26.
Employees will not be able to update their direct deposit, personal information, or W-4 withholding. See the Key Cutoff Dates section below for support completing these actions between Nov. 27-Dec 15.
Employees and external candidates will not be able to apply for open jobs from Nov. 27-Dec 15.
Most procedures will resume on Dec. 16 in Oracle.
All procedures will resume on Dec. 30 in Oracle.
Key Cutoff Dates
Tuesday, Oct. 22
Last day to submit requests for a New Job Description or Re-Evaluation of an Existing Job for positions needing to be posted by Nov. 15.
Friday, Nov. 1
Last day to submit New Stipend Requests to be entered into Infor HR before Nov. 26. Otherwise, stipends can be requested starting on Dec. 16 in Oracle.
Last day to submit a Market or Salary Adjustment, to be entered into Infor HR before Nov. 26. Otherwise, if approved, it will be processed Dec. 16 or later.
Friday, Nov. 15
Last day to Create a Job Requisition where you plan to hire and fill prior to Nov. 26.
Last day to Move Candidates to Qualify in Infor HR if you need them to start before the end of the semester.
Last day to Request a New Position Number or Update an Existing One (e.g., FTE, job title, job code) for positions to be posted and hired on or after Dec. 16
Tuesday, Nov. 26
Last day All Employees Can Transact in Infor HR. Transactions will resume in Oracle on Dec. 16.
Last day to Make Changes to Personal Information in Infor HR, including address updates for tax purposes. Employees will be able to update their address in Oracle on Dec. 16 in time to receive their tax information via mail.
Last day for employees to Update Their W-4 withholding. If employees need to update their W-4 form between Nov. 27-Dec. 15, they can complete the pertinent forms and send them to payroll@dpsk12.net.
Last day for employees to Access Pay Stubs. If employees need to access previous pay stubs between Nov. 27-Dec. 15, they can access them here.
Last day for employees to Update Bank Account Information. If an employee’s bank account information changes between Nov. 27-Dec. 15, they can complete the Direct Deposit Authorization Form and send it to payroll@dpsk12.net.
Last day for DCTA to enter ProComp Requests. ProComps can be requested starting on Dec. 16 in Oracle.
Sunday, Dec. 15
Last day to Submit the Tuition and Student Loan Reimbursement paper form to the payroll team. Tuition and student loan reimbursement must be submitted in Oracle starting Dec. 16.
Monday, Dec. 16
Begin using Oracle for business transactions except for benefit and payroll-related transactions.
Monday, Dec. 30
Begin using Oracle for all business transactions.
High-quality staffing is always a priority. These cutover dates are important to ensure the utmost accuracy with this transition, and we are committed to ensuring recruiting efforts can continue with minimal disruption. If you have concerns about what this transition will mean for your hiring process, please reach out to your TA Specialist and/or HR Partner.
We understand some leaders may not be able to pause hiring during this time. If there is a need to post a position after Nov. 26, contact your Talent Acquisition Specialist to determine your options based on the type of need. Critical operations that impact our ability to have a safe and welcoming environment in our schools will have limited manual options for processing.
If employees have questions, please direct them to HR Connect at hr_connect@dpsk12.org or call 720-423-3900.
Stay tuned for future communications, and continue to reference The Commons for more updates on the transition to Oracle.
Sincerely,
Edwin Hudson
Chief of Talent
