July 25, 2025
Important Process Change for Student DOB and Immigration Status Document Verification and Retention
Dear DPS Leaders and Staff,
SB25-276 Protect Civil Rights Immigration Status went into effect on July 1, 2025. This bill directly affects the district's record retention policies as they relate to student date of birth (DOB) and place of birth (POB) documents.
An excerpt from the bill explicitly states:
(Page 12)
24-74.1-102. Limitations within policies. (1) Beginning July 1, 2025, a public child care center, public school, local education provider, public institution of higher education, public health-care facility, publicly supported library, or an employee thereof, shall not collect the following, except as required by federal or state law, as necessary to perform duties, or to verify a person’s eligibility for a government-funded program if verification is a necessary condition of government funding or participation:
Place of birth;
Immigration or citizenship status; or
Information from passports, permanent resident cards, alien registration cards, or employment authorization documents.
To ensure compliance with SB25-276, the district and its employees are no longer permitted to upload, make copies of, or store physical or digital copies of a student’s birth certificate, passport, permanent resident card or alien registration card in any DPS system or on any DPS device. Instead, families will be required to present the physical document during school registration so that the documents can be verified for the student’s record while not being stored in any DPS data system.
Additionally, the function to upload DOB and POB documents in the Online Registration (OLR) platform will be disabled to ensure that these records are not stored at the time of registration if completed online.
To ensure compliance with SB25-276, the district and its employees are no longer permitted to note or record place of birth or immigration or citizenship status in Infinite Campus or any other educational records. This does not apply to our ECE students/preschoolers, as we are legally required for funding purposes to collect documents at this time for those students only.
We acknowledge that this represents a significant departure from previous verification processes, but emphasize the importance of compliance with state law. A separate guidance document will be provided soon to support the implementation of this shift in process.
We will continue to provide updates as we refine the process.
Sincerely,
Office of General Counsel
Denver Public Schools